Appeals, thank-you letters and tax receipts: the emails every development team rewrites every year. Start from these drafts and spend your time on the story only you can tell.

Copy a prompt, replace everything in [brackets] with your details, and paste it into ChatGPT, Claude or Gemini. Treat what comes back as a first draft.

16 prompts · 3 sections

Campaign Appeals

6 prompts

General Fundraising Appeal

Write a compelling fundraising email for a nonprofit supporting [cause] during [season or campaign name]. Highlight how a $[amount] donation can make a difference and include an emotional story about [specific example]. End with a strong call to action.

Urgent Appeal

Create an urgent fundraising email for a nonprofit needing immediate funds for [specific crisis or need]. Use a persuasive tone to encourage donations by [date] and outline specific actions donations will support.

Matching Gift Campaign

Draft a fundraising email for a matching gift campaign. Highlight that all donations will be doubled by a donor up to $[amount] until [deadline]. Include a call-to-action and gratitude for past support.

End-of-Year Giving

Write an end-of-year giving email for a nonprofit focused on [mission]. Emphasize the tax benefits of donating before December 31 and include a story about how contributions have impacted [specific group].

Recurring Donation Appeal

Create an email asking supporters to set up a recurring monthly donation of $[amount]. Highlight how consistent support allows [nonprofit name] to plan long-term programs and sustain operations.

Impact Update and Appeal

Draft a fundraising email that shares a success story from [program or initiative] and connects it to the need for further support. Use an optimistic and empowering tone.

Thank You Letters

5 prompts

First-Time Donor Thank You

Write a warm thank-you email for a first-time donor who contributed $[amount] to [campaign]. Acknowledge their impact and invite them to learn more about the organization's work.

Recurring Donor Appreciation

Craft a thank-you email for recurring donors to celebrate their commitment over the past year. Include a heartfelt message and an example of the difference they've made.

Campaign Completion Gratitude

Write a thank-you email for supporters after successfully reaching a fundraising goal of $[amount]. Share specific outcomes their donations will support.

Holiday Thank You

Draft a thank-you email to send during the holiday season, expressing gratitude for a donor's generosity throughout the year and wishing them well.

Major Donor Acknowledgment

Create a personalized thank-you email for a major donor who gave $[amount]. Highlight their unique contribution to a specific program and extend an invitation to connect further.

Tax Receipts

5 prompts

General Tax Receipt

Write an email to provide a tax receipt for a $[amount] donation to [nonprofit name]. Include the donation date, amount, and a note of gratitude for the donor's support.

End-of-Year Tax Summary

Draft an email summarizing a donor's total contributions to [nonprofit name] for the year. Include a thank-you message and instructions for using the summary for tax purposes.

Recurring Donation Tax Receipt

Create a tax receipt email for a donor who has been giving $[amount] monthly. Include the total annual donation amount and a thank-you message highlighting their sustained support.

In-Kind Donation Receipt

Write a tax receipt email for an in-kind donation of [item or service]. Include a description of the item, the date received, and a message of appreciation.

Matching Gift Receipt

Draft a tax receipt email for a donor whose contribution was matched by their employer. Acknowledge both the original donation and the matched amount.

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